Event Staffing
Services

Frequently Asked Questions | Event Staffing & Party Services

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Q: What types of staff do you provide?
A: We offer a full suite of event staff roles, including but not limited to:

• Waitstaff / servers

• Event hosts, mic runners greeters & brand ambassadors

• Registration/check-in staff

• Setup & teardown crews

• Event captains / supervisors / floor managers

• Promotional staff & party hosts

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Let us know your event type (wedding, corporate, festival, private party) and needs, and we’ll propose the right staffing mix.

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Q: How many staff will I need?
A: We tailor staffing based on guest count, service style, and the flow of your event. As general guidelines (used by many event staffing firms):

• Plated dinners: ~1 server per 12–15 guests

• Buffet / food stations: ~1 server per 20–25 guests

• Bartenders: ~1 bartender per 60–100 guests (depending on drink volume)

• Greeters/hosts/promotional staff: depends heavily on layout, check-in needs, etc.

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We’re happy to project the ideal staffing ratios for your specific event during our consultation.

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Q:What is the minimum booking / shift length?
A: Our standard minimum is 4 hours for most event staff roles (e.g. waitstaff, bartenders, hosts).

• For setup/teardown or specialized roles, a 3-hour minimum may apply (depending on the scope).

• Additional time beyond booked hours is billed hourly at the agreed overtime rate.

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Q:How far in advance should I book?
A: To ensure full staff availability and your preferred personnel, we recommend booking at least 30 days ahead. For high-demand periods (holidays, peak wedding season), booking 60–90 days in advance is recommended.

We occasionally accommodate last-minute events — contact us and we’ll see how we can help.

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Q: Do I need to supply uniforms, meals, or break accommodations?
A: We typically provide a standard uniform (e.g. black attire) as part of the staffing package.

• If you prefer a custom uniform or branded attire, we can accommodate that (at additional cost).

• For events longer than 4 hours, we ask that clients provide meals or meal breaks for staff.

• We also ask that staff have access to water, rest areas, and restroom facilities.

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Q: What happens if staff call out or no-show?
A: We maintain a backup roster and strive to minimize disruption. In a no-show scenario, we’ll do our best to fill the gap with qualified personnel or reassign roles to maintain service standards.

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Q: Can your staff assist with setup, teardown, or day-of coordination?
A: Absolutely. Many of our staff are cross-trained in setup and breakdown duties.
If you'd like day-of coordination or event management support, we offer add-on supervisory services to oversee the staff team and event flow.

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Q: Do you travel outside of Salt Lake City / charge travel fees?
A: Yes — we serve greater Salt Lake and surrounding areas (Wasatch, Summit, Utah, Davis, Weber, and portions of rural Utah).

For locations outside our normal service area, travel or lodging fees may apply. We include those in your quote ahead of time.

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Q: What if my event runs late or I need more staff mid-event?
A: ​Overtime is billed hourly past your contracted time.

• If you anticipate the possibility of extension, let us know up front so we can schedule buffer staff.

• For last-minute staff additions, we will do our best to accommodate (subject to availability and logistics).

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Q: How do I get a quote / book staffing?

A: Contact us via our website or by phone/email with:

• Event date, time(s), and location

• Guest count and service style (buffet, plated, cocktail, etc.)

• Roles needed (brand ambassador, servers, hosts, etc.)

• Any special requests (uniforms, extended hours, travel)​

We’ll provide you a transparent quote, staffing recommendations, and contract to secure the booking.​

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For more information or to start planning your event, please contact us at info@SipAndVibeSLC.com or give us a call at 801-953-5872.

Let us bring your vision to life with creativity and professionalism.